Document Digitization
High-volume scanning and conversion of paper, microfilm, and media into compliant, archival-grade digital formats.
TrubTech Solutions converts legacy records into secure, searchable digital assets. We pair managed digitization with AI-enhanced processing and workflow automation so agencies can retire paper, meet retention mandates, and move faster.
Six core competencies covering the records lifecycle, delivered to government quality, security, and chain-of-custody standards.
High-volume scanning and conversion of paper, microfilm, and media into compliant, archival-grade digital formats.
Indexing, classification, and retention scheduling that align digitized holdings with NARA and agency records policy.
OCR, automated extraction, and intelligent classification that turn scanned images into structured, queryable records.
Routing, approvals, and integration that remove manual handoffs and connect records systems to the tools teams already use.
Configuration and rollout of constituent and case management platforms, with clean data migration and adoption support.
Targeted upgrades that retire legacy storage and manual process, reducing cost and risk across the records environment.
Single point of accountability across the entire conversion.
Agencies get one accountable partner managing scope, quality, and delivery end to end. We coordinate specialist conversion capacity, apply rigorous quality control, and own the manifest and chain of custody from pickup through verified handoff.
That structure keeps the work auditable, the timeline predictable, and the agency relationship simple. One contract, one point of contact, one standard of quality.
Inventory holdings, define index and retention requirements, and confirm security and handling constraints.
Managed digitization through vetted conversion capacity, executed to defined image quality and format specifications.
Sampling, validation, and rework loops verify completeness, legibility, and indexing accuracy before acceptance.
OCR and automated classification add the searchable, structured layer that makes records usable at scale.
Structured manifest, documented chain of custody, and a verified handoff into the agency system of record.
Registered, local, and accountable. The qualities that make a small partner low-risk to award and easy to work with.
Current registration data for contracting officers and prime partners conducting responsibility checks.
Tell us about the holdings, the agency, and the timeline. We respond to every qualified inquiry within one business day.